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Table of contents
- Purpose and Scope
- Responsibilities
- Compliance
- Communication
- Hazard
Identification and Evaluation
- Hazard Correction
- Accident
Reporting/Investigations
- Training and Instruction
- Record keeping
- Resources
Reference: California Code of Regulations Regarding
the Injury and Illness Prevention Program, Title
8, Section 3203 - Cal/OSHA Regulation
1. Purpose/Scope
Per the California Code of Regulations, Title 8, Section 3203, UC
Irvine has adopted an Injury and Illness Prevention Program (IIPP),
which describes specific requirements for program responsibility,
compliance, communications, hazard assessment, accident/exposure
investigations, hazard correction, training, and recordkeeping. The
University of California , Irvine (UCI) complies with Title 8 of
the California Code of Regulations, Section 3203 strives to maintain
a safe and healthful working environment, and has implemented this
Injury and Illness Prevention Program (IIPP) for this purpose.
The University of California , Irvine :
- Provides procedures for identifying and evaluating hazards
and unsafe conditions;
- Develops procedures for correcting hazards and unsafe conditions;
- Communicates with employees regarding health and safety matters
and how to report hazards;
- Provides employee training programs;
- Develops compliance strategies;
- Maintains documentation for health and safety programs; and
- Identifies a person or persons with authority and responsibility
for implementing the program.
2. Responsibilities
2.1 Program Administrator
The ultimate responsibility for providing resources towards the
goal of effective policies regarding environmental health and
safety issues rests with the Chancellor. General policies, which
govern the activities and responsibilities of the Environmental
Health and Safety program, are established under the authority
of the Chancellor. As designated by the chancellor, the individual
with responsibility for implementing the IIPP is the Director
of Environmental Health & Safety
(EH&S), hereafter referred to as the Program Administrator.
The Program Administrator has the authority to implement all
provisions of this program. All university employees are responsible
for supporting the program and for working safely and maintaining
a safe and healthful work environment.
Name: Marc A. Gomez
Title: Director, Environmental Health and Safety
Address: 4600 Bison Ave.
Irvine , CA 92697-2725
Phone: 949-824-6889
2.2 Environmental Health & Safety (EH&S)
- Provides consultation to all levels of UC Irvine staff and
faculty regarding program compliance.
- Develops templates to assist Schools, Departments, and Work
Units in implementing effective injury and
illness prevention programs.
- Consults on issues of hazard identification and evaluation;
procedures for correcting unsafe conditions,
systems for communicating with employees, regularly scheduled
safety meetings, employee training programs, compliance strategies,
and recordkeeping.
- Provides centralized monitoring of campus-wide activities in
the areas of environmental compliance,
biological safety, chemical hygiene, emergency preparedness,
fire safety, hazard communication, hazard identification, hazardous
materials management, industrial hygiene, occupational safety,
sanitation, and safety education and training.
- Maintains centralized environmental and employee exposure monitoring
records, allowing employee access to records
as directed by law.
2.3 Schools and Business Units - Associate Vice Chancellors, Deans,
Directors, Department Chairs
Associate Vice Chancellors, Deans, and other managers are responsible for
ensuring that:
- Individuals under their management have the authority
to implement appropriate
health and safety procedures, practices and programs.
- Areas under their management have adequate
funding for health and safety programs,
practices, and equipment.
- Areas under their management are in compliance
with UC Irvine health and safety practices, policies,
and programs.
- A responsible person (see SOS Representative
- Section 2.6),
within each work unit under their management is designated
to partner with EH&S
to implement the work unit specific
component of the IIPP.
2.3.1 Work unit - lowest level work group of individuals that:
• Includes at least one of the following:
- Principal Investigator
- -Academic Business Officer
- -Director
- -Manager/Supervisor
- -Unit/Department head
• Holds periodic meetings where safety is discussed.
• Includes people who work closely and perform
similar work activities on a regular basis
• Has unique training needs in order to successfully
implement unit specific procedures
2.4 Supervisors/Principal Investigators (PI's)
In partnership with EH&S, Supervisors/Principal Investigators
(PI's) are responsible for implementing the UC Irvine Injury
and Illness Prevention Program. Supervisors and PI's implement
the IIPP through the following actions:
- Identify an SOS Representative (SR). This person may also
be the PI or Supervisor.
- Ensure that work unit health and safety practices are communicated
and understood through training and other
programs.
- Ensure that health and safety practices are consistent
throughout the work unit and that work unit specific
training is provided.
- Include compliance with health and safety procedures as
part of the annual performance evaluation.
- Encourage employees to report safety concerns without fear
of reprisal.
- Report injuries promptly to Workers'
Compensation.
- Where appropriate, facilitate the implementation of:
- Hazard Assessment and Corrections tool.
- Work unit specific staff training beyond the
required EH&S
safety courses offered.
2.5 Employee Responsibilities
Safety On Site (SOS) has been developed by UC Irvine to ensure that
employees implement and follow the Injury and Illness Prevention
Program (IIPP) . Employees are responsible for following the requirements
of the IIPP through the following actions:
- Complete all EH&S required training identified by the Safety
Training Self-Assessment in TED ( www.ted.uci.edu ),
including Core Safety, Laboratory Core Safety, or School
of Medicine Annual Training.
- Know who is the designated SOS Representative (SR) for your
work unit.
- Participate in all work unit specific training recommended
and/or coordinated by your designated SR.
- Ask your SR, supervisor or faculty when concerned about an
unknown or hazardous situation or substance.
- Report all unsafe
conditions , practices, or equipment to your supervisor,
SR, or to campus EH&S.
2.6 SOS Representative (SR)
SOS Representatives are responsible for following the requirements of the Injury
and Illness Prevention Program through the following actions:
- Complete all EH&S required training identified by the Safety
Training Self-Assessment in TED ( www.ted.uci.edu ),
including SOS Representative Training.
- Complete the work unit specific Hazard
Assessment and Corrections tool and ensure that identified
hazards are corrected and addressed.
- Develop a Standard
Operating Procedure (SOP) as necessary.
- Ensure work unit employees take their TED (Training and Employee
Development) Safety Training Self-Assessment and take all
EH&S
required training.
- Conduct and/or coordinate Work Unit
specific training for all employees in your work unit
every three (3) years and for new employees.
- Maintain written records for work unit specific training using
template.
- Conduct work unit inspections. (Recommended)
Qualifications of an SOS Representative:
- Competency in administrative work activities or area of research.
- Ability to communicate safety procedures.
- For SR's in laboratories, a background in chemical, biological,
and/or radiological safety issues where applicable.
2.7 Students
Students are responsible for following the requirements
of the Injury and Illness Prevention Program through the following
actions:
- Ask your supervisor or faculty questions when concerned about
an unknown or hazardous situation or substance.
- Report all unsafe conditions, practices, or equipment either
to your supervisor or to EH&S.
- Keep informed about conditions that may impact your health
and safety.
- Participate in EH&S training
programs, as required.
3. Compliance
UC Irvine strives to ensure that all employees,
faculty and staff comply with safe and healthy
work practices. Managers, supervisors and
responsible persons in the work unit are responsible for
establishing and maintaining sound health
and safety practices. To ensure compliance, employees
are:
- Recognized for following safe and healthful work practices:
- Meeting established SOS Implementation Milestones
- Rewarding Safe Acts - Rewards are awarded to employees who
identify unsafe conditions or acts or who demonstrate exemplary
safety behavior towards themselves and/or colleagues. Employees
are allowed to receive these awards no more than twice in one
calendar year.
- Encouraged to participate in training and
retraining, as necessary or required.
- Held accountable for performing the duties of their job in a
manner that demonstrates an awareness of the requirements for health
and safety.
- Asked to participate in completing Hazard Assessments & corrections
or surveys if indicated.
- Asked to report a safety concern in accordance with the anti-reprisal
policy .
4. Communication
UC Irvine communicates with employees, faculty, and staff in a form
readily understandable and accessible to all affected parties on
matters pertaining to occupational safety and health, including
provisions designed to encourage employees to inform their supervisor
or EH&S of hazards at the worksite
without fear of reprisal. University employees shall not suffer any type
of reprimand, discipline, or punishment as a result of reporting a safety
hazard or concern. UC Irvine uses various systems and methods to communicate
or relay information on these matters, which include:
4.1 Training Programs
4.2 Regularly scheduled safety committee meetings
4.3 Publications including EH&S
Safety Matters , UCI
Emergency Procedures , and the EH&S
Program Manual
4.4 Participation in research compliance
panels , and anonymous and
confidential hazard reporting
5. Hazard Identification and Evaluation
UC Irvine has procedures for identifying and evaluating work place
hazards, including scheduled periodic inspections to identify unsafe
conditions and work practices. EH&S conducts periodic inspections
of campus buildings through the Lab and Building Safety Surveys
(LBSS) Program, and routine radiation safety and biological
safety inspections.
SOS Representatives complete Hazard Assessments for their work unit.
The following tools are used to identify hazards and unsafe conditions
in the work unit:
5.1 Hazard Assessment and Corrections
Tool
5.2 Work Station Ergonomic Evaluations
5.3 Work Unit Inspection Tools
6. Hazard Correction
Unsafe or unhealthful work conditions, practices, or procedures
are corrected in a timely manner based on the severity of the
hazards and available university funds. For serious hazards that are immediately dangerous to life or
health, immediate action will be taken to mitigate the hazard. The
Supervisor/Principal Investigator, department heads, EH&S, and all affected
employees will be notified of the hazard. If the hazard cannot be immediately
abated, all personnel will be removed from the affected area. Access to the
area will be controlled until the safety of personnel can be assured.
7. Accident Reporting and Investigations
When an injury or illness occurs that is serious enough to require immediate
medical treatment, notify university police by calling 911 on a campus phone
or (714) 456-6123 at the UC Irvine Medical Center.
7.1 Reporting. The Online
Incident Report must be completed for all employee work-related
injuries and illnesses within 24 hours of the incident. For additional
information please refer to the Workers'
Compensation website.
7.2 Investigations. As part of completing the Online Incident
Report, the employee and supervisor work together to determine the cause
of the incident and to ensure that appropriate follow-up, hazard communication,
and hazard correction has occurred. EH&S reviews Online Incident
Reports. Incident reports and EH&S investigations are documented
and are filed at EH&S and Workers' Compensation.
Additional Resources:
8. Training and Instruction
Training is provided to each employee, including managers and supervisors,
with regard to general safety procedures and to any hazards specific
to an employee's job.
All employees must complete all EH&S required training identified
by the Safety Training Self-Assessment in TED ( www.ted.uci.edu ),
UC Irvine's Training and Employee Development site. The Safety
Training Self-Assessment identifies training based upon work activities
and work environment. Results include Core Safety, Laboratory Core
Safety, or School of Medicine Annual Training. Training occurs:
- Upon the hiring of a new employee;
- When an employee is given a new job assignment for
which training has not been provided; or
- When new substances, processes, procedures, or equipment
that represent a new hazard are introduced.
- When recertification is due.
Training records for both EH&S training courses
can be found through TED ( www.ted.uci.edu ).
9. Recordkeeping
The University has taken the following steps to document and maintain the IIPP:
- All IIPP related documents are maintained a minimum of 10 years.
- Employee exposure records are maintained for at least 30
years.
10. Additional Resources
UC Irvine:
Hazard
Assessment & Corrections Tool
Training
Schedule and Registration
Report
a Safety Concern/Near Miss
Report
a Work-related Injury or Illness
FAQs
State Agencies:
California Division
of Occupational Safety and Health (Cal/OSHA)
Governors
Office of Emergency Services
California Environmental Protection Agency
California Air Resources Board
California Integrated Waste Management
Board
California Office of Environmental Health
Hazard Assessment
Federal Agencies:
Environmental Protection Agency
Code of Federal Regulations
Occupational Safety and Health Administration
Centers for Disease Control and Prevention
National Institute
for Occupational Health and Safety
For additional information, comments, or questions, contact EH&S
at safety@uci.edu , (949) 824-6200,
or visit: www.ehs.uci.edu .
Rev. 9/06 |
